HR and Payroll Solution

Description

Sibyl HR & Payroll Management is a purpose-built human capital and payroll solution designed specifically for nonprofit, charitable, and development organizations. Recognizing that NGOs operate with diverse staffing models, donor-funded roles, field teams, and volunteers, Sibyl HR goes beyond conventional HR systems to deliver structure, compliance, and transparency without compromising flexibility. It provides NGOs with a centralized workforce platform that aligns people, funding, and mission under a single, governed framework.

The system enables end-to-end employee lifecycle management, from recruitment and onboarding to contracts, role assignments, and exits. Staff records are maintained with complete employment histories, donor or project linkage, grade structures, and contract terms, ensuring that human resource data remains accurate, auditable, and donor-compliant. For NGOs working across multiple projects or locations, Sibyl HR supports staff allocation across programs, allowing leadership to clearly see where human resources are deployed and how they are funded.

Payroll within Sibyl is designed for the complexities of nonprofit compensation structures. It supports multiple payroll cycles, project-based and donor-funded salaries, allowances, benefits, deductions, and statutory contributions, all within controlled approval workflows. Salary costs can be allocated automatically across projects, grants, or cost centers, ensuring precise reporting to donors and auditors. This eliminates manual reconciliations and reduces the risk of misstatements in financial and grant reports.

Sibyl HR also addresses attendance, time, and field workforce management in a practical and scalable way. Attendance, leave, and time tracking can be managed centrally while remaining flexible enough for remote teams, field staff, and project-based assignments. Leave policies, entitlements, and approvals are configurable to reflect organizational and donor requirements, while maintaining fairness, transparency, and compliance across the workforce.

Volunteer and short-term resource management is a core component of the system. NGOs can onboard volunteers, interns, consultants, and project-based personnel, track their assignments, availability, and contributions, and maintain proper records for governance and reporting. This ensures that all human resources, paid or unpaid, are managed within a unified structure rather than informal, disconnected processes.

Compliance and governance are embedded at every level of Sibyl HR & Payroll Management. Role-based access ensures sensitive personal and payroll data is protected, while approval hierarchies and audit logs provide full traceability of changes and transactions. The system supports statutory compliance, donor requirements, and internal HR policies, helping NGOs meet regulatory obligations and withstand audits with confidence.

Strategic workforce insights further differentiate Sibyl HR. Management dashboards provide visibility into headcount, payroll costs, staff allocation by project, contract expiries, and funding dependencies. This enables leadership to anticipate risks, plan staffing needs, and make informed decisions aligned with both mission objectives and financial sustainability.

Sibyl HR & Payroll Management empowers NGOs to professionalize their people operations without losing agility. By replacing manual records, spreadsheets, and fragmented tools with a structured, transparent, and mission-aligned system, it allows organizations to focus on building strong teams, maintaining donor trust, and delivering lasting social impact through their people.